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Published: Nov 2016
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Deciding When to Rent or Buy Equipment: The Right Decision Can Salvage More Than Money

Anything can happen on a jobsite. Your equipment could malfunction or the weather might cause a whirlwind of unexpected issues, or even worse, someone could get hurt. Unfortunately, not much can be done when circumstances such as those arise, which is why developing preventive strategies is crucial to having a successful and safe project. One of those strategies is always choosing safe and reliable lifting equipment. But the question that remains: is it safer to rent or to buy?

Renting or Buying

After you’ve determined your lifting challenges, it’s time to determine your equipment needs. Often times, you’ll find yourself wondering: Should I buy my equipment or is it more sensible to rent?

In reality, it depends on your circumstances. In industries such as shipbuilding and ship repair, the answer is never easy to decipher. Start by considering as to whether you want the responsibility for repairs and certifications in-house.

We’re starting on the topic of repair first because it’s often one of the biggest concerns, not just in the marine industry, but of all industries tat lift and move heavy items regularly. One poorly maintained hoist could break and cause that propeller you’re lifting to fall. So, not only is it best to anticipate things of this nature to occur, you also need to consider if you can handle repairing the equipment on your own or if you’ll have to outsource the repairs to another company.

What Are Your Costs?

Our research shows that hard costs such as rental fees and lease payments are only a small part of total costs. Among the most frequently overlooked costs are those of maintenance and certifications. As you know, all equipment, eventually, requires maintenance, wears out or breaks down. It’s just a matter of when or where. While repairing some equipment can be easy, heavy lifting equipment is a much more complicated matter. In fact, the repairing and certifying heavy lifting equipment  regulated by a specific set of guidelines. For instance, the equipment usually needs to be:

• OSHA and ANSI compliant

• Maintained by specially licensed and trained technicians

• Tested on specialized horizontal or vertical testing equipment

• Depending on the , equipment may also require certification

So, if you’re looking to make a purchase, make sure you have access to the specialized labor and testing equipment you’ll need in the event of repairing your equipment.

What’s at Stake?

When making the decision to buy or rent equipment, the next thing you should consider is what’s at stake if the equipment breaks. The marine industry is a tough market and it’s just as competitive as other maintenance and construction-related industries. By missing a deadline or a budget target, it could mean the end of your relationship with your customer. So, when considering to buy or rent, ask yourself what I am really losing if my equipment fails?

For some projects, it might not be a big deal. When the project at hand is a “” task, one which must be completed before further work can continue, you must carefully weigh your options. When renting equipment, some vendors will a certified, trained technician to repair the equipment, the same day an issue occurs. They might replace the equipment, too, mitigating the risk of equipment failure and time loss. However, these are not guarantees.

When purchasing, you must make sure you have access to  equipment and technicians in case of  because when you purchase equipment.

What Risks Are You Willing to ?

Something else you should be thinking about is how risky do you want to be. Heavy lifting equipment requires a specific kind of knowledge and training to operate, maintain, and certify safely. It is also the culprit behind some of the most dangerous tasks on a job-site.

When purchasing equipment, you may have some peace-of-mind knowing you have direct access to that equipment at any given time. That being said, purchasing means you have to accept any and all responsibility for the on-going upkeep, maintenance, warehouse expenses, and certification of that equipment. To put it simply, you’re accepting total liability for it.

Don’t fret, however. Owning equipment is not inherently a risky decision with the appropriate maintenance and upkeep, it can be very safe. It’s just a responsibility you have to be ready to take on  in this industry, anything can happen. Just weigh the risks and see what tips the scale.

Once you’ve measured your risks, now you should wonder when your equipment will become outdated. You probably purchase your equipment because you see a long-term benefit for your company and with consistent use, it will produce a positive ROI. If that is your belief, then you need to ensure your purchase will last long enough to see it through.

When purchasing, keep in mind a few things:

• Is the equipment consumable?

• Will access to the “latest & greatest” help me meet the needs of my

customers?

• Will the equipment last long enough so that I will make a 

return on the funds invested?

Where Will Your Equipment Be Used?

Next, ask yourself if the equipment is going to remain in one location or be repositioned around the country. The answer to this largely depends on whether you’re a regionally focused company or if you have a geographically distributed customer base. A regionally focused company has little need to transport and has an on-going need for the equipment, which makes owning more sensible.

A firm that services a geographically distributed customer base, even across a major metropolitan area, the cost of freight and the headache of logistics can make renting a better option. You might not want the burden of shipping heavy equipment. It makes more sense to partner with locations and warehouses that are near your to avoid these additional and needless costs.

Will the Job Change?

Is the nature of your work consistent or do your requirements and job tasks change? Depending on your customers and core capabilities, your on-going equipment needs may be largely predictable. However, customer demands can be ever-changing, which mean your capabilities need to be  to give yourself a competitive advantage.

So, are you a utility contractor that requires your scissor lift every day? Well, it makes more sense to own the equipment then. If you’re uncertain as to how long or how often you’ll need the equipment for a single job, you might want to rent your heavy lifting equipment instead.

When you purchase your equipment, you’re doing it for the long term. If you don’t use it all the time, it becomes your total liability. It can be easier to rent even for long-term purposes and cheaper, as well, to know the equipment is modern, new and already inspected and tested.

Just weigh the long-term needs of your company to understand what makes the most sense for you. The truth is, there is no one-size-fits-all answer. There are many factors to consider when evaluating what’s best for your company. A careful analysis of each of these factors will help you make the best possible decision.

What Renting Can Save

It’s imperative to every worker to always adhere to and practice the utmost safety procedures. When it comes to heavy lifting equipment, not having the right capacity, or a Plan B in the case of emergencies can be quite exasperating and dangerous. Delays in getting the equipment can challenge the schedule of your project and its , too.

As with purchasing your equipment, there are benefits that are exclusive to renting. Advantages that can save you time, money, energy, your project, and perhaps, even your life.

More Control

You’ve probably asked yourself, ‘what do I do with the equipment after the job is over?’ or ‘what if it’s broken?’ Well, with LGH you can worry less and concentrate on building more.

Keeping control of your lifting project can be challenging, especially when you add the possibilities of the equipment breaking and enduring possible injury, which might cause hindrances in the scheduling. And in the marine industry, the scheduling is everything.

Most cargo or military ships have a  turnaround. This means, the ship has to dock, obtain needed repairs, and leave the harbor, so that the next vessel may dock. One day off schedule can cause a major disruption in the flow of the meeting your timeline.

And any rigging superintendent can tell you that their hands are tied by procurement of the equipment. They need to have the right equipment, and a variety of it available at all times.

Luckily, renting means you don’t have to consider what to do with your equipment after the project is over or schedule delays due to equipment failure. The equipment is up-to-date, never obsolete, and available at a moment’s notice.

More Productivity

By not having the right tool or quantity or type, you’re sacrificing time, money, and energy. It’s not a fair trade. Also, operating conditions can be severe at times, so your equipment needs to be tough in order to survive and thrive in all oceanic, atmospheric, and workplace conditions.

Unfortunately, purchasing equipment doesn’t always guarantee you’re getting the exact piece or quantity that’s needed. In the marine industry, you have to know what you need, when you need it and how much of it in order to stay on schedule.

This leaves the productivity of your job hanging in the balance. Equipment failure means more downtime for employees, which means less productivity on the job.

For shipbuilding and ship repair, equipment that is not tested to survive oceanic and atmospheric weather conditions could result in delays and money loss.

Renting means you will get exactly what’s needed at the right time, place, and quantity. You can feel safe in knowing you won’t receive broken or obsolete equipment, removing the worry of being behind schedule and succeeding the budget allotment.

Less Inventory

Staying within budget is yet another challenge to overcome. From extra storage costs to house your unused equipment to maintenance expenses to repair broken tools, any number of additional charges challenge your efforts to control costs. Not to mention, you can experience additional problems or extra expenses that typically come from not having the right quantity of the equipment needed.

Building and maintenance crews are more concerned about the low prices and efficiency of the equipment more than anything else. With renting, you can hoist easier when you know you received the exact amount of the equipment you need because equipment is delivered when and needed and retrieved immediately after the project is ended. Also, renting removes the constant need for service and it’s already taken care of for you. Plus, it doesn’t lock you into a long-term decision — returning cost-effective results.

More Capital

You probably weren’t aware that property taxes are reduced on rental equipment. You also might not have considered that renting would help you converse capital. Well, it’s true.

You can spend a lot of additional money on the taxes of purchased equipment, which is money that could’ve been used elsewhere. Renting can help you there. It reduces your expenses, reduces taxes and increases your borrowing capacity. Not to mention that renting is just an overall easier and more convenient process than purchasing. The unused or additional capital can be used elsewhere within your project instead of being used on purchased equipment that you might not use often.

What’s Really At Stake...

There are many concerns building and maintenance crews have to think about before a job begins. Choosing the right equipment is always number one. However, the timing of your project doesn’t always allow for extra time to be spent on contacting multiple places in an effort to find the best equipment for the most affordable prices. Which is why, no matter whether you’re purchasing or buying your equipment, a primary focus should be placed on lifting equipment that has been tested and inspected first.

Your Budget

Equipment that is tested and inspected saves you money. If you bought or rented equipment that wasn’t tested beforehand, you’d have to delay the usage of the equipment to test it first. Otherwise, without testing or inspecting it, you’re leaving the safety of your workers and the success of your project to chance. Plus, you’d have to spend additional money to have it tested and inspected, as well. Money that could’ve been saved and used elsewhere had you bought or rented equipment that was previously tested.

Your Stress

Using untested and uninspected equipment is very risky. You could be putting your workers in danger by using equipment that hasn’t been proven to retain its full functionality. Save yourself the stress and worry of whether or not your equipment will fail or survive by just renting equipment that’s certified to be safe and ready for immediate use.

Your Efficiency

The efficiency of your project is truly dependent upon the survivability of your equipment. Tested and certified equipment is physically proven to withstand your project’s challenges. If your equipment should fail during a lift, you’ll have to put the project on hold until the equipment is repaired or another one has been purchased or rented. This means more downtime for your employees and more money that was needlessly spent when you could’ve purchased trusted equipment in the first place.

Your Safety

With  injuries and death that occurs on building and maintenance sites each year, protecting workers from harm is of the importance. Equipment that is not tested, inspected, and certified is a risky decision and could put your workers in danger. Always ensure the protection of workers by renting or purchasing equipment that is new, modern, and above all, safe and ready for immediate use.

ABOUT LGH: Lifting Gear Hire is the largest single organization in North America devoted exclusively to the provision of lifting and moving equipment for rent. LGH holds the most comprehensive inventory for hoisting, rigging, jacking, pulling, material handling, and safety equipment. With an extensive inventory, our lifting equipment is available for rent from over 20 locations throughout North America and our customers are supported by a local LGH Rental Representative.

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Figure 1: Key Differentiators of EALs
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